Workflow 001: Complete Indexing Workflow
Overview
This workflow guides you through the entire link indexing process from URL preparation to verification of indexed pages.
Prerequisites
- Omega Indexer account with credits
- List of URLs to index
- Tool to check index status (Google Search Console or site: search)
Workflow Diagram
┌─────────────────────────────────────────────────────────────────────┐
│ COMPLETE LINK INDEXING WORKFLOW │
├─────────────────────────────────────────────────────────────────────┤
│ │
│ PHASE 1: PREPARATION │
│ ┌─────────────────────────────────────────┐ │
│ │ Collect URLs ──► Validate URLs ──► Clean List │
│ └─────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 2: SUBMISSION │
│ ┌─────────────────────────────────────────┐ │
│ │ Create Campaign ──► Configure ──► Submit │
│ └─────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 3: MONITORING │
│ ┌─────────────────────────────────────────────────────────────┐ │
│ │ Day 1-3: Initial Processing │ │
│ │ Day 4-6: Active Indexing │ │
│ │ Day 7-9: Final Status Updates │ │
│ └─────────────────────────────────────────────────────────────┘ │
│ │ │
│ ▼ │
│ PHASE 4: VERIFICATION │
│ ┌─────────────────────────────────────────┐ │
│ │ Check Index Status ──► Document Results ──► Optimize │
│ └─────────────────────────────────────────┘ │
│ │
└─────────────────────────────────────────────────────────────────────┘Phase 1: Preparation
Goal: Prepare a clean, optimized list of URLs for submission.
Step 1.1: Collect URLs
Gather URLs from:
- Site crawl exports (Screaming Frog, Sitebulb)
- Sitemap files
- Content management system
- Manual list
Step 1.2: Validate URLs
Check each URL for:
| Check | Tool/Method | Pass Criteria |
|---|---|---|
| HTTP Status | Bulk checker | 200 OK |
| Robots.txt | robots.txt tester | Not blocked |
| Page Content | Manual review | Has indexable content |
| Canonicals | Page inspection | Self-referential or correct |
Step 1.3: Clean the List
Remove:
- ❌ 404/error pages
- ❌ Redirect URLs (use final destination)
- ❌ Blocked pages
- ❌ Duplicate URLs
- ❌ Non-canonical URLs
Final List Quality:
✓ All URLs return 200
✓ All URLs are crawlable
✓ All URLs have unique content
✓ All URLs are canonical versionsPhase 2: Submission
Goal: Create and submit campaign to Omega Indexer.
Step 2.1: Calculate Campaign Size
| URL Count | Recommendation |
|---|---|
| < 50 | Single campaign, no drip |
| 50-200 | Single campaign, 5-day drip |
| 200-500 | Single campaign, 7-day drip |
| 500+ | Split into multiple campaigns |
Step 2.2: Create Campaign
Follow SOP-002: Campaign Creation:
- Log in to dashboard
- Click New Campaign
- Name: Use descriptive naming (e.g., "BlogPosts-Dec2024")
- Paste URLs (one per line)
- Configure drip feed if applicable
- Submit
Step 2.3: Verify Submission
Confirm:
- [ ] Campaign appears in dashboard
- [ ] Status shows "In Queue"
- [ ] URL count matches your list
- [ ] Credits deducted correctly
Phase 3: Monitoring
Goal: Track campaign progress over the 9-day indexing period.
Monitoring Schedule
┌─────────────────────────────────────────────────────────────────────┐
│ 9-DAY MONITORING TIMELINE │
├─────────────────────────────────────────────────────────────────────┤
│ │
│ Day 1-2: Queue Processing │
│ ├── Status: In Queue → Processing │
│ └── Action: Verify campaign accepted │
│ │
│ Day 3-4: Initial Filtering │
│ ├── Status: Indexable / Non-Indexable split │
│ └── Action: Note non-indexable URLs for review │
│ │
│ Day 5-6: Active Indexing │
│ ├── Status: Some URLs show Indexed │
│ └── Action: Monitor progress │
│ │
│ Day 7-8: Continued Processing │
│ ├── Status: More URLs indexed │
│ └── Action: Track success rate │
│ │
│ Day 9: Final Status │
│ ├── Status: All URLs in final state │
│ └── Action: Review results, credits refunded for failures │
│ │
└─────────────────────────────────────────────────────────────────────┘What to Track
| Day | Check | Expected |
|---|---|---|
| 1 | Campaign status | In Queue/Processing |
| 3 | Non-indexable count | < 10% of total |
| 5 | Initial indexed count | Some URLs indexed |
| 7 | Progress | > 50% resolved |
| 9 | Final results | Campaign complete |
Phase 4: Verification
Goal: Verify indexed URLs and document results.
Step 4.1: Check Index Status
Method 1: Google Search Console
- Go to GSC → URL Inspection
- Check individual URLs
- Look for "URL is on Google"
Method 2: Site Search
site:example.com/page-urlMethod 3: Bulk Index Checker Use tools like:
- Indexification checker
- Bulk index checker tools
Step 4.2: Document Results
Create a results summary:
Campaign: BlogPosts-Dec2024
Submitted: 200 URLs
─────────────────────────────
Indexed: 150 (75%)
Non-Indexable: 20 (10%) - Credits refunded
Not Indexed: 30 (15%) - Credits refunded
─────────────────────────────
Effective URLs: 150
Effective Cost: 150 × $0.13 = $19.50Step 4.3: Analyze & Optimize
Review non-indexed URLs:
| Issue Found | Action |
|---|---|
| Thin content | Improve content, resubmit |
| Technical issues | Fix issues, resubmit |
| Low-quality pages | Consider removing |
| Cannibalization | Consolidate pages |
Decision Points
Decision 1: Drip Feed or Instant?
URL Count
│
┌─────────┴─────────┐
│ │
< 100 URLs 100+ URLs
│ │
▼ ▼
No Drip Enable Drip Feed
(5-14 days based on size)Decision 2: What to Do with Non-Indexable URLs?
Non-Indexable URLs
│
┌─────────┼─────────┐
│ │ │
404 Error Blocked Other
│ │ │
▼ ▼ ▼
Fix/Remove Update Investigate
URL robots.txt & FixDecision 3: Low Success Rate?
Success Rate
│
┌─────────┴─────────┐
│ │
< 50% > 50%
│ │
▼ ▼
Review URL Normal
Quality First PerformanceSuccess Criteria
Campaign is successful when:
- [ ] At least 60% of URLs indexed
- [ ] Non-indexable rate under 15%
- [ ] All refunds received
- [ ] Indexed URLs verified in Google
- [ ] Results documented
Timeline Summary
| Phase | Duration | Key Activities |
|---|---|---|
| Preparation | 1-2 hours | Collect, validate, clean URLs |
| Submission | 15 minutes | Create and submit campaign |
| Monitoring | 9 days | Track status daily |
| Verification | 1-2 hours | Verify and document results |
Total Time: ~9-10 days (mostly passive monitoring)